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Xerox CentreWare Internet Services Driver Download for Windows 10/8/7/XP/Vista.CentreWare Internet Services Setup and User Guide. Version PDF Free Download

 

Buy Supplies. Windows and Mac OS Compatible. Account Management. Submit Meter Reads. Register My Product. Xerox Remote Services. Licensed Software. Xerox Tools. No rights are granted to you with respect to the Xerox Tools. This obligation survives termination of this EULA. License Grant. If the Licensed Software includes software developed by a third party, such third party shall be considered a third party beneficiary of Your obligations under this EULA.

The readme and notice files may include third party flow down terms and conditions which are a part of this EULA. This EULA incorporates by reference, and makes a part hereof, any readme or notice files accompanying the Licensed Software. Data Collection and Use. If the Licensed Software is downloaded by you to a laptop or desktop computer, the Licensed Software will additionally collect product registration information, including customer supplied name and customer supplied site name.

The Data is transmitted by the Licensed Software to a remotely hosted server that hosts the Xerox Tools. The automatic data transmission capability will not allow Xerox to read, view or download the content of any of your documents residing on or passing through the devices or your information management systems, nor will it collect user name or user job specific data.

Your Data may be transmitted, stored and processed in the United States or any other country in which Xerox, its affiliated companies, authorized channel partners or subcontractors maintain facilities.

You agree that Data may be collected and used by Xerox, its affiliated companies, authorized channel partners and subcontractors for billing associated with account charges incurred, report generation, supplies replenishment, support services, new sales opportunities, ongoing and future site optimization and product improvement purposes. Data will be protected by Xerox as your confidential information, however Xerox is under no obligation to retain any such Data. You agree that Xerox may disclose Data to its affiliated companies, authorized channel partners, and subcontractors to facilitate the use described above and who have agreed to protect the confidentiality of Your Data as set forth above.

Except as expressly stated herein, you have no rights to the Licensed Software. For example, you may not create derivative works of the Licensed Software, or attempt to decompile, disassemble or reverse-engineer the Licensed Software except as expressly permitted by governing law, and you may not rent, lease, resell, sublicense, loan, or distribute the Licensed Software by any medium.

It explains the Internet Services user interface and how it operates. The primary interface components are: Pages and Frames Page Buttons. The home page lists the five major application areas that you can access to view or make settings on your DocuPrint printer.

Clicking on an application area link displays its page. Each application area has a tab associated with it. Clicking on the tab also displays the desired page. Internet Services pages are divided into a left and right frame. The left frame contains DocuPrint printer status information, including the name, location, IP Address, and whether the printer is currently online. You can also use the Index icon, located at the top of Internet Services screens, to locate the item or information you desire.

Action Apply new settings or modifications and update the printer. Access network or local directory paths. Access the DocuPrint printer home page. Access the Internet Services index for topics associated with the DocuPrint printer.

Access the Internet Services Help system. Update the page with the latest printer status information. Return the settings to their last saved values.

Submit a job for processing and printing on the DocuPrint printer. You can access this online help by using the Help button and Assistance fields within Internet Services. Visit the Xerox Network Laser Printers website on the Internet at This site contains product and support information, and the latest announcements of updates and new releases.

For additional assistance on both your DocuPrint printer and Internet Services, call your Xerox Representative or refer to the support documentation you received with your printer. Locate your DocuPrint printer serial number, and record it in the space below so you have it on hand when you call. This chapter discusses how to configure the DocuPrint printer and your browser for use with Internet Services.

Set up a browser to use Internet Services. Access Internet Services to make sure that both the printer and Internet Services are configured properly. Step 1. Configure an IP address for the DocuPrint printer on your network. If you do not know the IP address of the printer, the following information can help determine it. Note that the HTTP server is enabled by default and only needs to be enabled if is has previously been disabled. Refer to the System Administration documentation for your DocuPrint printer if you need additional information on accessing or entering the IP address, or enabling the printer s embedded HTTP server for your printer.

Chapter 2: Setting Up Internet Services Browser setup consists of the following actions: 1. Install the browser software on your workstation s. For further information on installing a Netscape Navigator or Microsoft Internet Explorer browser, and available settings and options, refer to your Netscape or Microsoft documentation. Step 3. Access Internet Services When you enter Internet Services, you access the DocuPrint printer home page, which is the starting point for the application.

From the home page, you can access other pages in the application. To access the DocuPrint printer using Internet Services: 1. The DocuPrint printer s home page appears, and displays links to other pages. If you do not know the IP Address, print a Configuration Sheet, which will list it if it has been configured. From the Internet Services home page, click one of the tabs or a specific item in the directory tree that corresponds to the area you want to access.

Once you have accessed Internet Services, you can designate it as a Bookmark in your browser or add it as a Favorite, and can then access it more quickly. If you are using Windows 95, 98, or NT, you can also place a shortcut on your desktop. Note that and all of its fields and options are not available on every model of DocuPrint printer. Print Description Alert Notify Description This feature allows the printer to print jobs that are submitted using the protocol.

The printer acts as a mail client and retrieves the jobs from a POP3 server. This feature allows for the distribution of jobs to multiple addresses. When enabled, a reply message is sent upon the successful completion, or failure, of the incoming print job. This feature allows the System Administrator to set up the printer to send to specified addresses when certain events occur, such as: A Consumable option needs to be replaced or Service is needed on the printer Consumable or Service Notification A specific interval has been reached Periodic Notification When a requested Settings Notification is requested by an incoming mail message When a Job is completed a success or a failure.

In other words, a System Administrator can monitor a large number of printers in this way. The printers can be geographically separated, even with firewalls between the printer and recipients. Chapter 3: Installing and Configuring Xerox By entering the address of each destination printer, a job can be sent to all of the printers by using the print feature of your software application. An reply can also be sent back to the user when each printer receives the job, assuring the sender that the document successfully reached its destinations.

Collaborate More Efficiently Sometimes it is difficult to share a document when you and your colleagues or customers have different software applications, or even different versions of the same software.

For example, you have probably received an important with an attachment that you cannot open. Using your DocuPrint printers, you can print directly to a printer in another location, avoiding software compatibility problems, overnight shipping charges, and saving time.

Reduce Fax Usage By allowing remote users to print directly using this capability, you can drastically reduce your dependence on fax technology.

Instead of printing a document and then faxing it and diminishing the quality of its appearance , users can now print directly to one or more remote printers in one step. Remote Usage You can simply your print job to a Xerox printer at an office without being connected to the company network. Your job can be waiting in the printer s output tray when you, or the person you sent the job to, arrives at the office. If confidentiality is a concern, the Secure Print feature will delay the printing of the document until a necessary password is entered at the printer s Control Panel.

Similarly, printer firmware upgrades can be installed more efficiently by ing an update to multiple printers at the same time. Remote Monitoring Xerox printers that can use the technology may be configured to send alerts. For example, when a printer runs out of toner or needs service, it will automatically send an message to one or more System Administrators. You can configure a printer to send a periodic report, or even request one on demand by sending an to the printer. In all of these cases, the amount of detail and information included in the reports is fully configurable, so you get only the information that you need.

Security Optional password protection allows restrictions to be placed on access to a printer. By assigning an password, only designated users will be able to print via.

So there is no compromise to your existing security measures. If the printer receives an with an incorrect password, it will reply to the sender that the job was rejected. This capability can also be combined with the Secure Print feature to ensure that confidential documents are released only when a password is entered correctly at the printer.

Note that while, most often, this installation will be performed by a System Administrator, users can install the Xerox capability on a workstation refer to Step 1 below. A System Administrator can then complete the needed configuration steps. See your System Administrator if you have questions regarding your role in the installation process.

Installation and Setup Summary A summary of the main steps in the installation process is provided below. Use the Index icon, located at the top of Internet Services pages, to quickly locate an item or information you desire.

Set up Print options. This step consists of the following actions: - Make sure that the client workstation has a mail program loaded and configured on it. Refer to the subsection titled Server - Print, located in the Administration Options section of Chapter 4 for additional information. Refer to the subsection titled Server - Alert Notify , located in the Administration Options section of Chapter 4 for more information.

Refer to the subsection titled Server - Print, located in the Administration Options section of Chapter 4 for more information. Set up Alert Notify options. Refer to the subsection titled Alert Notify , located in the Administration Options section of Chapter 4. The utility is implemented in one dll file named xrxmail. The User Interface for the installation consists of two radio buttons that are used to select desired options, and a progress window.

First Time Installation For a first time installation of the Xerox utility: 1. At the end of the install process, a completion message will be displayed. There are four main steps needed to complete the installation and setup process. Continue with the appropriate information of the next section titled Install the Print Driver. Click on the Start menu, select Settings and then select Printers. Double-click on Add Printer or access the Properties of the printer to which you would like to attach the new port.

If you select Add Printer, the Add Printer Wizard will lead you through the process of installing and configuring your printer. Add a Local printer and select the appropriate printer driver for the Xerox printer that you are installing. Select any local port such as LPT1 for the printer port, or a Xerox port if you have already created a port.

Enter the printer name that you want assigned to the printer. When prompted to print a test page, select the No radio button. Click on the Finish button to complete the creation of the new printer and the installation of the print driver.

To install the print driver, perform the following steps: 1. Select the My Computer radio button. Select the appropriate printer driver for the Xerox printer that you are installing. Choose whether you want this printer to be shared with other network users. Select either the Shared or Not Shared radio button.

This can only occur if the printer has an address. Right click on the desired usually the newly installed printer in the Printers folder, and then select Properties.

Select the Details tab and then select the Add Port button. Select the Other radio button from the Add Port dialog window. Select Xerox Mail Port. Then select the OK button.

Enter the name you wish to assign to this port in the Enter mail port name field of the Add Mail Port window and then click on OK. You can enter any name you wish but it must be unique among ports installed on your system. This includes names assigned to ports created by other port monitors.

The utility will display an error message if the port name is not unique. The maximum length allowed for this port is characters. Note that the spooler maximum name length may be less than characters. The port is used to send the output of the print driver to the designated printer using.

Select the Ports tab and then select the Add Port button. Then select the New Port button. The Timeout Setting allows you to set the maximum time to wait for a response from the mail server.

The default is 2 minutes and is adequate for most situations. Set the value as desired with a value from 1 to 10 minutes. You are presented with a choice whether to Select recipients at print time, or you want a fixed destination for your print jobs if you will be sending a job, or jobs, to the same destination repeatedly.

Leaving this Select recipients at print time field unchecked selects the Static operation. In the Static mode, the selected recipients, subject, password and coversheet message are set up once and used for all documents ed through this port. This Static mode should be used if you are planning to share the printers that are attached to this port.

Selecting the Select recipients at print time checkbox in the Xerox Mail Port Configuration dialog window enables the Dynamic mode. In this mode, as its name implies, recipient selection is dynamic.

When a document is about to be ed, you are prompted with the Xerox Mail Port Recipient Setup dialog window. The Xerox Mail Port Recipient Setup dialog window will be presented at the time a document is about to be ed. However, for a first time installation, continue with Step Click on the Recipient setup button. For the destination printer, use the To: field to enter a friendly easily remembered name for the recipient.

Use the Address field to input the address for the destination printer. Repeat Steps 7, 8 and 9 to enter additional destination printers, or create a Distribution List. To remove entries from the Port Configuration Recipient List, select the desired entry and then select the Remove button.

The Subject field allows you to enter a document subject, or you can check the Use document name checkbox to use the name of the document as the subject.

The Password field allows you to enter a password that is used to print documents on password-protected printers. The maximum password length allowed is 20 characters. Note that if you are sending documents to a person s mailbox, the password will be displayed in brackets [password] and be appended to the Subject field of the message. The Cover Sheet Message field allows you to enter a message that will be printed on the cover sheet of your print job.

For example, you might want to use a message similar to Please deliver to Jane Doe. In the Enter your return address field, enter the address of the person whom you want to receive response messages from the printer usually yourself.

If the port is being used by a shared print server, this could be the address of an administrative account. If it is a local unshared print server, enter your own address.

The maximum allowed address length is characters. If no name resolution services are available, you also have the option of entering the IP Address directly. Note that configuration settings may be different for each port. Also, no error checking is performed on the values entered at this time. If any addresses are incorrect, they will be reported at print time. Close any dialog windows that are still open. Continue with the next section titled Test the Installation.

You are presented with a choice whether to Select destination at print time, or you want a fixed destination for your print jobs if you will be sending a job, or jobs, to the same destination repeatedly. Leaving this Select destination at print time field unchecked selects the Static operation. Selecting the Select destination at print time checkbox in the Xerox Mail Port Configuration dialog window enables the Dynamic mode.

However, for a first time installation, continue with Step Click on the Recipient destination button. To remove entries from the Destination List, select the desired entry and select the Remove button. Or you can check the Use document name checkbox to use the name of the document as the subject. Select OK when finished. The Xerox Mail Port Configuration screen will be displayed again.

Click on the General tab. Click on the Print Test Page button. If your print job did not reach its destination, repeat the installation process. If your job printed as desired, you have successfully completed the installation. Continue with the appropriate subsection of the next section of this chapter titled Editing the Address Book. This section contains information that will prove very helpful when adding, removing and modifying recipient addresses.

It also enables the creation and modification of Distribution Lists. Once an Address Book has been created, it can be used on other computers by copying it to the appropriate System directory. Click the Edit button. Enter the desired Recipient Name and the associated Address. The address will be added to the Recipients list.

To update an existing Distribution List, highlight it in the Distribution Lists window. Then enter additional Recipient Name and Addresses as desired, and click on the Add button. To remove a recipient, select the desired name from the window and click the Remove button. Click the Modify button. The Xerox Mail Port Destination dialog window appears. Click the New Address button. Enter the desired Recipient Name in the To: field and the associated Address. The address will be added to the Address Book.

Add the Distribution List name and select names from the Address Book list and click the Add button after selecting each name. To remove a Destination List, select the desired name from the window and click the Remove button. If your System Administrator has already set up the port, simply select the configured printer as the destination for your print job. See your System Administrator if a port has not yet been set up, or refer to the installation and configuration information earlier in this chapter.

If the Select recipients at print time checkbox in the Xerox Mail Port Configuration dialog window was selected when the port was set up, the Xerox Mail Port Recipient Setup dialog window will be presented at the time a document is about to be printed ed. You will need to select the recipients from an existing address book or enter the address or addresses of the recipients.

If the Select recipients at print time checkbox in the Xerox Mail Port Configuration dialog window was not selected when the port was set up, the print job will be sent to the recipients that were chosen when the port was set up. To print a document using the Xerox port, perform the following steps: 1. See your System Administrator if a port has not yet been set up, or refer to the installation and configuration information earlier in this chapter CentreWare Internet Services Setup and User Guide.

If the Select destination at print time checkbox in the Xerox Mail Port Configuration dialog window was selected when the port was set up, the Xerox Mail Port Setup dialog window will be presented at the time a document is about to be printed ed. You will need to know the address or addresses of the destination. If the Select destination at print time checkbox in the Xerox Mail Port Configuration dialog window was not selected when the port was set up, the print job will be sent to the recipients that were chosen when the port was set up.

This is necessary because the port runs as an extension to the print spooler, and the operating system will not allow the file to be removed while the spooler is executing. Before the installer stops the spooler, it presents you with a message providing a choice to continue or cancel the upgrade.

During the upgrade process, the progress window displays the status of the spooler shutdown and startup process.